How to ask a Cleaning Company for a quote

The decision to hire a cleaning company is an important step, whether it is for your home, office or condominium. Keeping a space clean and organized contributes significantly to well-being and productivity, but we don’t always have the time or energy to do so. Prime Clean presents this comprehensive guide that will help you navigate the process of requesting a quote from a cleaning company, from initial preparation to choosing the best option for your needs.

1. Defining your cleaning needs:

Before contacting any company, it is crucial to clearly define the type of cleaning service you need. Your need can vary considerably depending on the type of space and your level of demand.

• Household Cleanings: For your home, consider the type of cleaning you’re looking for. Residential cleaning, focused on daily maintenance; deeper house cleaning , covering nooks and crannies; or a combination of both. Consider the need for specific services such as ironing, laundry, sofa cleaning, furniture cleaning, carpet cleaning , and carpet cleaning. Fabric waterproofing can also be an option if you have delicate furniture or sensitive materials. Also evaluate the desired frequency: maintenance cleaning (weekly, biweekly, monthly), regular cleaning or deep cleaning (occasional, for more extensive cleaning).
• Commercial Cleaning: If your business needs cleaning services, your needs will be different. This can include office cleaning, commercial cleaning, store cleaning , and/or building cleaning, as well as other services specific to each type of commercial space.
• Condominium Cleaning: Condominium cleaning requires a more structured approach, focused on common areas and regular maintenance to ensure the hygiene and safety of all residents.
• Post-Construction Cleaning: After a construction or rehabilitation, post-construction cleanings are essential to remove dust, construction waste and make the space ready for use. This type of cleaning requires specific equipment and techniques.
• Sanitization and cleaning and disinfection: It is important to consider the need for sanitization and cleaning and disinfection services, particularly important when it comes to health and safety, in places such as hospitals, clinics or after cases of contagious disease. Professional hygiene ensures the effective elimination of bacteria and viruses.

2. The Importance of Cleaning Budget:

Getting a cleaning budget is crucial to understanding the costs involved. The price of cleaning varies considerably depending on the factors mentioned above: type of service, size of the space, frequency, and complexity of the task. A detailed budget should include all costs, avoiding unpleasant surprises later on.

3. How to Request a Quote:

• Search online: Start by searching online for “home cleaning company” or “professional cleaning service” in your area. Read reviews and compare different companies.
• Direct contacts: Contact several companies to request a quote. Clearly state the type of service you need, the desired frequency, the size of the space, and any relevant details.
• Previous visit (it is always recommended): Many companies offer a prior visit to the space for a more accurate assessment. This allows them to provide a fairer budget tailored to their specific needs. This visit facilitates discussion about details such as the type of floor treatment, cleaning products that will be used, or the need for a deep cleaning.
• Specifications details: Be as specific as possible when describing your needs. Mention any areas that require extra attention, such as carpet cleaning or sofa cleaning. If you need cleaning with a warranty, mention it there are also companies that do not guarantee the services.
• Written quotes: Whenever possible, ask for a written quote, detailing the services included, the costs and the payment terms.

4. Cleaning companies evaluation:

Comparing budgets is only the first step. It is equally important to evaluate the company itself:

• Cleaning experience: Look for companies with experience in cleaning and a proven track record. Check references and reviews from previous customers.
• Reliable cleaning company: Opt for a reliable cleaning company with a solid reputation and liability insurance.
• Value for money: Analyze the quality-price ratio of the services offered. A price that is too low can mean compromises in the quality of materials or workmanship.
• The best cleaning company: Choosing the best cleaning company will depend on your needs and priorities. Consider your customer relationship, responsiveness, and availability.
• Eco-friendly cleaning and sustainable cleaning: If you prioritize environmental sustainability, look for businesses that use eco-friendly cleaning products and practice eco-friendly cleaning or sustainable cleaning. Ask if they offer guaranteed cleaning and what their waste management process is.
• Cleaning franchising: If you opt for a franchise, make sure that the local unit has a good reputation and meets the brand’s standards.

5. Hire cleaning and scheduling:

After choosing the company, confirm the details of the service and the cleaning schedule. Some companies provide a written contract that should be read carefully before signing.

6. Property Management:

If you are a property manager, property management and property cleaning are an essential part of your responsibilities. Make sure that the company you choose understands your needs and can provide efficient and reliable service.

7. Cleanliness Rating:

After the service, evaluate the quality of work and the overall experience with the company. Leave feedback, whether positive or negative, to help others make informed decisions. The cleanliness evaluation process contributes to the continuous improvement of the sector.

Asking for a quote from a cleaning company doesn’t have to be a complex process. By following this guide, you can find the perfect solution to keep your space clean, organized, and worry-free. Remember that investing in professional cleaning services is an investment in your well-being and the longevity of your space. Do not hesitate to hire cleaners professionally and efficiently, if you want more tips for hiring a cleaning company, check out our guide on hiring a cleaning company in 2025.